NCYM Womens Conference

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The overall purpose of the National Conference on Youth Ministries is to provide professional level training for men and women involved in youth ministry all across the nation. It was established to offer training and education for the growing and maturing efforts of the youth minister and lay youth workers.     More…

Exhibitors 2018

When you are an exhibitor at NCYM, you get to choose your booth size and location online, so it pays to register early.  As you will see, we have many booth options, add-ons, and sponsorship opportunities available for every budget.

Exhibitors_2018

Vendor Tables 2018

Vender/Exhibitor Registration

We appreciate your support of our conference.  We want you to be able to connect with our conference participants.  Our website and social media are the way we stay connected with conference participants and we want you to have a more visible presence on our website this year.  Once you register, we want to get your listing posted in the exhibitor section of the NCYM.com website.  The listing will include full company name, email address, website link, Facebook and/or Twitter handle, and 15 to 20 word company description.

While you are at the conference this year, we will be promoting exhibitors from the stage and trying to drive your traffic to your booth with bingo cards.  Each participant will be given a bingo card in their registration bag.  Once a participant comes to your booth and hears about your company’s products/services, you will sign the appropriate space on their bingo card. Once they fill their card, they will take their card to the registration booth to enter a drawing for a prize.

You are welcome and encouraged to bring your own prize to raffle off to participants. If you will be raffling a prize, we will announce what prize you are raffling from the stage in the last evening session.  . Before the grand prize drawing on Friday evening at the end of the keynote session, you’ll pick a winner from the cards you’ve collected and we will announce the winners from stage.

When you are an exhibitor at NCYM, you get to choose your booth size and location online, so it pays to register early.  As you will see, we have many booth options, add-ons, and sponsorship opportunities available for every budget.

Gold Partner (three available):  $2500

Our gold partners will have booth space just outside the ballroom.  They will have the opportunity to sponsor dessert one evening and have time to interact personally at a dessert reception sponsored by your organization.  You will be able to show a one minute video after an evening session.   Gold partners will also be able to blog on the NCYM website, place a listing in the exhibitor section of the NCYM website, and provide a bag stuffer for the registration bags.  In summary, you will get:

  • The opportunity to sponsor dessert after an evening session
  • One opportunity to post blogs on NCYM.org
  • A one minute video shown during the evening keynote sessions
  • One bag stuffer for registration bags
  • A prime 10’ x 20’ vendor booth in the foyer outside the keynote sessions. The vendor booth will include a table, two chairs, and a trash can.
  • Four registrations for the conference
  • Listing in the exhibitor section of the NCYM.com website. This includes full company name, email address, website link, Facebook and/or Twitter handle, and 15 to 20 word company description.

Silver Partners (Only two available) $1500

Our silver partners will have booths in highly visible high traffic areas.  They will have the opportunity to show a one minute video during one of the morning sessions and provide a bag stuffer for the registration packets.  Silver partners will also be able to blog on the NCYM website and place a listing in the exhibitor section of the NCYM website. In summary, you will get:

  • A one minute video shown during one of the morning sessions
  • One bag stuffer for registration bags
  • One opportunity to blog on NCYM.org
  • A prime 10’ x 20’ vendor booth in the foyer outside the keynote sessions. The vendor booth will include a table, two chairs, and a trash can.
  • Four registrations for the conference
  • Listing in the exhibitor section of the NCYM.com website. This includes full company name, email address, website link, Facebook and/or Twitter handle, and 15 to 20 word company description.

Bronze Partners (Only four available)  $1000

Our bronze partners will have tables facing tables where dessert and coffee will be served.  They will have the opportunity to provide a bag stuffer for the registration packets, blog on the NCYM website and place a listing in the exhibitor section of the NCYM website. In summary, you will get:

  • One opportunity to blog on NCYM.org
  • One bag stuffer for registration bags
  • A prime 10’ x 20’ vendor booth in the foyer outside the keynote sessions. The vendor booth will include a table, two chairs, and a trash can.
  • Four registrations for the conference
  • Listing in the exhibitor section of the NCYM.com website. This includes full company name, email address, website link, Facebook and/or Twitter handle, and 15 to 20 word company description.

Standard Booths $400

The exhibitor booths will be in an open area with good traffic.  Participants will have bingo cards for you to validate.  We will put these bingo cards into a large drawing and announce the winner on Friday evening at the end of the evening session.

  • A prime 10’ x 10’ vendor booth in the foyer outside the keynote sessions. The vendor booth will include a table, two chairs, and a trash can.
  • One registration for the conference
  • Listing in the exhibitor section of the NCYM.com website. This includes full company name, email address, website link, Facebook and/or Twitter handle, and 15 to 20 word company description.

Exhibitor Opportunities

Additional Exhibitors–$150

  • Additional exhibitors will get a name tag and access to all the conference sessions.

Blog Post–$100

  • One blog post on the NCYM.org website and Facebook post between June and January.
  • One social media (Facebook and Twitter) mention from NCYM that will include your NCYM booth number (7 to 10 days before the conference).

One Chair Drop (5 available)–$250

  • Item needs to a value of $5+ per attendee (e.g. book, product sample, download card, merchandise, etc).
  • Must provide 400 items.

Lanyards—Contact Beth Robinson at beth.robinson@lcu.edu.

  • Provide 500 Lanyards for the conference

Conference Bag—Contact Beth Robinson at beth.robinson@lcu.edu.

  • Provide 500 bags for registration materials

 

Rules and Policies

* The exhibitor’s display, equipment, and materials shall be kept within the actual dimensions of the booth space. The exhibitor is responsible for maintaining a neat and clean booth.

* The exhibitor shall be fully responsible to pay for any and all damages to property owned by the Renaissance Concourse Hotel which result from any act or omission of the exhibitor. Neither NCYM nor its respective agents shall be liable for failure of the scheduled exhibition to be held due to fire, water damage, public emergency, strikes, other labor disputes, boycotts, cancellation of facility contracts, or acts of God beyond the power or control of NCYM to prevent.

* It shall be the responsibility of the exhibitor to secure necessary insurance coverage. The exhibitor acknowledges that neither NCYM nor the Sheraton Arlington Hotel maintains insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain business interruption, property damage, and liability coverage covering any such losses or claims.

 

Exhibitors_2018
Vendor Tables 2018
Vender/Exhibitor Registration